Pottstown Regional Community Foundation (PRCF) provides clear, supportive, and accessible grantmaking to strengthen nonprofits and community partners across western Montgomery County, northern Chester County, and eastern Berks County. Our process ensures every applicant understands eligibility, expectations, and the steps needed to submit a competitive and complete proposal.
PRCF welcomes organizations that share our mission of advancing health, education, and economic opportunity. Before applying, carefully review these initial requirements to ensure your eligibility and project fit.
If you are applying for the first time or submitting a new project idea, we strongly encourage you to complete the Grant Concept Form before beginning your full application. This optional form gives our staff an early opportunity to review your proposal, offer feedback on how it fits within PRCF’s funding priorities, and schedule a follow-up conversation to guide you through next steps.
The Foundation does not support the following:
All proposals must align with PRCF’s Grantmaking Framework, which defines our priority outcomes under two strategic pillars:
Proposals that clearly articulate how their project addresses one or more target outcomes within these pillars will be most competitive.
At the Pottstown Regional Community Foundation, we are committed to empowering organizations that drive positive, measurable change across western Montgomery County, northern Chester County, and eastern Berks County. This guide is designed to help potential applicants understand specific considerations, funding criteria, and documentation expectations when applying for PRCF grants.
Whether you are a first-time applicant or a returning grantee, reviewing the following guidelines will help ensure your application aligns with our mission, strategy, and funding structure.
PRCF welcomes proposals from faith-based organizations whose work contributes to community well-being and aligns with one or more of PRCF’s strategic pillars:
To qualify for funding, faith-based organizations must meet the following criteria:
Faith-based applicants are strongly encouraged to reach out to a PRCF Program Officer before applying to ensure proper alignment and to receive guidance on structuring collaborative proposals.
PRCF considers capital grant requests for projects that improve community infrastructure, expand organizational capacity, or strengthen access to health, education, and wellness resources. Funding is available under the following structure:
Capital grant requests to the Pottstown Regional Community Foundation (PRCF) are limited to a maximum of $100,000 and are considered exclusively for Built Environment projects. To be eligible, applicants must demonstrate that they have secured at least 50% of the total project cost through matching funds. PRCF will contribute up to 50% of allowable project expenses, and funding is provided either as a reimbursement or as a disbursement contingent upon verified documentation of matching funds. This matching requirement ensures organizational commitment and helps leverage additional community investment.
Note: If your capital request involves technology upgrades, facility enhancements, or equipment, you must submit a Capacity Building Grant application. These require a documented 1:1 match either at application time or prior to fund disbursement.
Matching contributions are a critical requirement for capital and capacity-building grants. To ensure transparency and accountability, PRCF requires formal documentation demonstrating that matching funds are committed, secured, and allocated toward the proposed project.
A signed letter on your organization’s letterhead, dated and signed by an executive (e.g., Executive Director), outlining:
A complete donation ledger showing:
Accompanying financial documentation, such as:
Canceled checks
Bank or credit card statements
Securities transfer documentation with verified market value
To further confirm the intent to meet PRCF’s matching requirement, applicants are encouraged to provide:
Important: Matching funds must support eligible project costs included in your budget. They must reduce the overall funding need from PRCF, not supplement unrelated or ineligible expenses.
PRCF offers two standard competitive grant cycles each year to provide predictable and transparent funding opportunities for nonprofits and community partners. This consistent schedule allows applicants to plan proposals, gather necessary documentation, and prepare strong applications well in advance of submission deadlines, ensuring that projects align with PRCF’s strategic priorities and community impact goals.
March 1 – March 31 (5 PM)
Early June (Grants begin July 1)
Interim: Jan 15, Final: July 1
September 1 – September 30 (5 PM)
Early December (Grants begin Jan 1)
Interim: July 15, Final: Feb 1
PRCF may occasionally consider off-cycle requests to address urgent, unplanned community needs, such as disaster response or infrastructure failures. Contact our grants team to discuss possible eligibility for off-cycle funding.
This resident-led, equity-driven initiative empowers community members to direct resources where they are most needed. PCVGF provides grants of up to $15,000 for grassroots solutions. Funding decisions are informed by a resident advisory council. Announcements about upcoming PCVGF cycles are shared via our News & Publications and social media.
This grant fund aims to address:
An annual virtual grant information session is held every year on the third Wednesday of February. This session provides essential updates on funding priorities, eligibility, and application procedures. Historic recordings and slides are archived in our Resource Center library for ongoing reference.
PRCF is committed to supporting applicants throughout the process. During a designated window before each application deadline, technical assistance sessions are available.
These optional, one-on-one consultations with a Grants Team Member provide:
Please contact the Program Officer for your program area:
Schools K–12 &
Youth Preparedness
Access the Grant Portal
All PRCF grant applications must be submitted through our secure online portal.
Applicants must select the appropriate form based on request size and project type:
PRCF currently uses distinct application forms for three primary grant types: Direct Service, Capacity Building, and Systems Reform. Carefully select the form that best matches your project type.
If you are exploring a new project idea or applying for the first time, we strongly encourage you to complete our Grant Concept Form before starting your full application. While not required, this short form gives our team an early look at your proposal and allows us to offer helpful feedback on how your project may align with PRCF’s funding priorities. After submission, a member of our staff will follow up to schedule a conversation and guide you through next steps.
Log in to continue or start new applications using your existing credentials.
Organizations may have multiple authorized users who can create individual login profiles linked to the same organizational account.
Applicants are responsible for ensuring timely submission. Late or incomplete applications will not be accepted.
All submitted applications undergo a multi-phase review process to ensure equitable, transparent decision-making.
Applicants will be notified of award decisions approximately eight weeks after the close of each application cycle.
Award notifications include:
Program Officers evaluate eligibility, alignment with strategic priorities, project design, and capacity.
Peer advisors contribute community context and review recommendations.
Final decisions are made by the Pottstown Regional Community Foundation’s Board.
PRCF requires all grantees to publicly acknowledge Foundation support. This visibility helps celebrate community partnerships and demonstrates grantee impact. Access logo files, language templates, and branding guidelines in our Brand Center.
PRCF emphasizes learning alongside grantees to improve outcomes across the region. Active evaluation ensures accountability while strengthening shared knowledge.
Shared Learning Philosophy:
PRCF’s reporting is not purely compliance-driven. Our shared impact model is designed to:
Brief written update submitted via the Grant Portal midway through your grant period.
Comprehensive written report submitted at the end of the grant period through the portal, outlining expenditures, outcomes, and lessons learned.
Grantees participate in pre- and post-project surveys embedded in the application and report forms. These track community-wide progress toward long-term goals.
Pottstown Regional Community Foundation connects philanthropic intentions with our community’s most impactful economic, social, and educational needs to improve the quality of life for all residents today and tomorrow.
152 East High Street, Suite 500
Pottstown, PA 19464
(610) 323-2006
Please have patience with our website, it is still under construction from our transition to our new name. If you have any questions, please contact us!
This full-time hybrid role is perfect for someone who thrives in a collaborative environment and enjoys a balance of office operations and human resource leadership. You’ll work closely with our President and Board of Directors, support internal processes, and help foster a positive and productive workplace culture.
Click Here to Learn More or navigate to Join Our Team!
